A virtual board meeting can be a great opportunity to have a discussion in the boardroom with remote participants. These meetings provide an efficient alternative to face-toface meetings and can be used in conjunction with regular board meetings that are physically needed. Virtual boardrooms are a great way to boost the participation of remote directors, decrease paperwork, and organize meetings more efficiently. A paperless solution can also lower costs for board members, by eliminating travel and printing costs.

Begin by testing your software with attendees in person prior the meeting. This will ensure that everyone is familiar with the software and is able to follow the discussion easily. The meeting should be scheduled at the time that is suitable for all participants and allows them to stay clear of distractions and keep their focus. If you can, it’s recommended to hold the meeting via video chat so that all directors can hear each other and view the speakers.

It is important to prepare for your online board meeting and to plan an agenda prior to the meeting. This will let you save time and focus on other important topics. It is important to give enough time to each item on the agenda and provide ample opportunity to discuss the topic. Additionally, you must establish the tone for the meeting by adhering strictly to board guidelines for meeting conduct. You can, for instance turn off your voice when you’re not speaking.

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