Boards of directors must communicate effectively to establish goals for the business and to help it achieve them. However, their communication can also reveal private information, including financial data that could be devastating in the improper hands.
Secure board communications are crucial especially in the current nature of business. To do that boards must take action by implementing secure collaboration tools such as boards portals and real-time message platforms. It’s also important for boards to monitor and analyze their own governance performance, which includes their approach to secure communication.
For instance a portal for board members that allows for a seamless transition between informal and formal channels of communication — such as group chats, email, and texting — is crucial for secure board communications. This kind of software can provide a safe, private method of collaboration on documents and allow simple file sharing and real-time discussions. It should be able to provide granular control over access and deletion, as well as security protocols for encryption and backup.
Alongside a robust board portal secure instant messaging and meeting scheduling tools are also vital. They should be easy to use and operate similarly to popular phone, texting and email applications. Moreover, they should have additional security features such as the ability to remove messages, preset contacts, send automatically read notifications, and a “view-only” attachment option that blocks downloads, exports, screen captures and forwarding. To prevent data loss, they should also be backups in multiple locations as well as remote ones.